Delegate A-Z infoRMATION

A

Abstracts

Abstracts of all oral/poster presentations are available on the conference APP and on the website.  If you have any questions, please contact:

iugg2019.abstracts@c-in.eu

 

Accommodation

IUGG2019 will offer discounted rates at a number of hotels across the city, most within easy walking distance of the Palais des Congrès. We plan to offer a variety of accommodations to suit all budgets, from student residences to 4 and 5 star hotels.  When registering for the conference, you can book your hotel accommodation.

 

Airport

Montréal Trudeau Airport handles flights from within Canada and from overseas.  It is located 30 minutes by car from the centre of Montréal. There are good connections between the airport and the city by public transport (buses) and taxis.

 

Airport information

Tel: (514) 394-7377

https://www.admtl.com/en

 

Arrival by Public Transport

Bus 747 Express

The 747 bus line runs 24 hours a day, 7 days a week, between Montréal-Trudeau Airport and downtown Montréal (corner of Berri and Sainte-Catherine - Berri-UQAM station). Travel time may vary between 45 to 70 minutes, depending on traffic conditions.

For more information visit:

https://www.admtl.com/en/access/transports/buses-747-express

 

 

B

Badges

Along with your registration, you will receive your name badge, which must be worn when attending all official conference sessions and activities. Participants without a badge will not be allowed to enter the venue building.

 

C

Cash Point

ATM, National Bank

Palais des congrès, Couche Tard, Saint-François-Xavier passage

 

Child Care

Is unfortunately not provided during IUGG General Assembly.

 

City of Montréal

For more information please visit the following pages:

https://www.mtl.org/en

https://www.Québecoriginal.com/en-ca

 

Climate

July is often hot in Montréal, with average daytime temperatures of 26°C (79°F) and nighttime lows of 17°C (63°F). The weather can also be fairly humid. Umbrellas may be useful, though July is usually more on the sunny side. The air conditioning inside the Palais des Congrès is fairly powerful, so bringing warmer clothing for the conference sessions is recommended.

 

Cloakroom / Luggage

No cloakroom at the Palais des congrès. Please check with the bellman at your hotel to leave your luggage.

 

Congress Language

The congress languages are English and French. No simultaneous translation is provided.

 

Currency / Exchange

The Canadian currency is the Canadian dollar (CAD). Its circulation is in the form of banknotes of the following value: 100, 50, 20, 10, 5 and coins of the following value: 2, 1, 0.5, 0.25, 0.10, 0.05, 0.01 dollars.

Exchange offices are located all around the city center (exchange offices, banks, post offices). ALL RATES given in the program are given in Canadian dollars.

 

D

Disclaimer

The General Assembly Organisers have taken all reasonable care in making arrangements for the Congress, including accommodation and technical visits. In the event of unforeseen disruptions, neither IUGG nor the General Assembly Organiser nor their agents can be held responsible for any losses or damages incurred by delegates. The program is correct at the time of printing, but organisers reserve the right to alter the program if and when deemed necessary. The General Assembly Organisers act as agents only in securing hotels, transport and travel services and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The General Assembly Organisers reserve the right to make changes as and when deemed necessary without prior notice to the parties concerned. All disputes are subject to resolution under the Canadian Law.

 

Doctor / First Aid

Clinique médicale métro Place d’Armes (with or without appointment)

159 Saint-Antoine Street West,

Suite 162, Montréal

Telephone: (514) 759-6006

Palais des congrès

Opening Hours:

Monday, Tuesday and Friday: 1:00 pm to 5:00 pm

Wednesday: closed

Thursday: 9:00 am to 2:00 pm

Saturday and Sunday: 10:00 am to 3:00 pm

 

MDM Clinique Dentaire (with or without appointment)

159 Saint-Antoine Street West,

Suite 166, Montréal

Telephone: (514) 868-6636

Palais des congrès

Opening Hours:

Monday to Friday: 9:00 am to 5:00 pm

Saturday and Sunday: closed

Palais des congrès

 

MÉDIMAX CLINIC (with or without appointment)

150, Sainte-Catherine Street (Complexe Desjardins)

Hyatt building, 4th floor

Montréal

Telephone: (514) 287-2683

Use the elevator near the « Bâton Rouge » Restaurant.  Call to verify if you can have an appointment.

Opening Hours:

Monday to Friday: 8:00 am to 12:00 pm and

1:00 pm to 4:00 pm

Saturday and Sunday: closed

 

Drugstores

Jean Coutu

105, Sainte-Catherine Street West

Complexe Desjardins

Montréal

Telephone: (514) 281-8229

Opening Hours:

Monday to Wednesday: 8:00 am to 6:00 pm

Thursday to Friday: 8:00 am to 9:00 pm

Saturday: 10:00 am to 5:00 pm

Sunday: 12:00 pm to 5:00 pm

 

Uniprix

Inter-Continental Montréal Hotel

380, Saint-Antoine Street West,

(corner of De Bleury Street), Montréal

Telephone: (514) 987-1783

Commercial Center (Commercial Center Passage)

Opening Hours:

Monday to Friday: 8:00 am to 6:00 pm

Saturday to Sunday: closed

 

 

E

Emergency Calls

General Emergency    911

Medical Information Assistance  811

 

Exhibitors

Exhibition Area is located on the 2nd floor of the convention centre.

 

Electricity

In Canada and Québec, and fact everywhere in North America, the standard voltage is 110-120 V (with a standard frequency of 60 Hz) rather than the 220 volts used in Europe. European plugs are not compatible with Canadian electrical sockets.

F

Food and Beverages

Coffee break stations will be located in the exhibit hall. Lunch is on your own, see list of food courts nearby.

Light snack and beverage will be available at the Welcome Reception, Farewell Reception (closing reception) and the Poster Sessions.

 

Food courts/Public Catering Outlets

Visitors can find everything they need right in the heart of the Palais des congrès! Les Galeries du Palais is a commercial mall home to approximately 20 service locations and stores, including restaurants and boutiques, which is why locals and tourists alike converge at Les Galeries du Palais for a bit of shopping. The Complexe Desjardins food court is also within 5 minutes' walk from the Palais, and the Palais is next door to Chinatown and all its restaurants.

 

Restaurants:

  • Burger King
  • 3 Amigos Resto-Bar
  • Tim Hortons
  • Terra Verde
  • Sushi Shop
  • Subway
  • Presse Café
  • Noobox
  • La Popessa
  • Café Van Houtte
  • Basha

 

G

Grant Recipients

All IUGG registration fee/monetary grants had to be applied for in advance and have already been assigned. No additional travel grants, reduced fees or financial support of any kind can be given to participants.

All monetary grants recipients are kindly asked to register at the on-site registration desk and than visit the Grant Office Room to proceed with their monetary grant administration.

 

GSM Operators

  • Vidéotron: videotron.com
  • Bell: bell.ca
  • Rogers: rogers.com
  • Virgin Mobile: virginmobile.ca
  • Fido: fido.ca
  • Koodo Mobile: koodomobile.com
  • Public Mobile: publicmobile.ca
  • Solo Mobile: solomobile.ca
  • TELUS Mobility: telusmobility.com

 

I

Information Desk

The registration desk will be happy to help you with questions you may have with regards to the General Assembly or any other matters.

 

Insurance and Liability

The organizers will accept no liability for personal injuries sustained by or for loss or damage to property belonging to congress participants, accompanying persons either during or a result of the congress or during all tours and events.

Upon registration participants accept this provision.

Participants are strongly recommended to seek insurance coverage for health and accident, lost luggage and trip cancellation.

 

Internet

There is a free Wi-Fi internet connection available.

 

L

Lost & Found

A lost and found service is available at the information desk at registration.

 

M

Mobile Phones

Participants are kindly requested to keep their mobile phones in the off position or in silent mode in all meeting rooms while sessions are being held.

 

P

Parking

Participants arriving by car are advised to use the underground parking space available. Parking fees are not included in the registration fee.

 

Posters

The poster area is situated on the 2nd floor. For more information about Poster Sessions please click here (coming soon).

For poster assistance, please verify at the information desk in the exhibit hall.

 

Presentations and Speaker Ready Room

Please hand in your presentations to the audio visual technician to upload your presentation. Make sure to hand in your presentation at least 2 hours prior to the start of your assigned session. Our staff in the room will be happy to assist you.

 

Program Changes

The organizers cannot assume liability for any changes in the program due to external or unforeseen circumstances.

 

R

Registration Opening Hours

Monday, July 8,  2019 2:00 pm – 8:00 pm
Tuesday, July 9, 2019 7:30 am – 9:00 pm
Wednesday, July 10, 2019 7:30 am – 8:00 pm
Thursday, July 11, 2019 7:30 am – 8:00 pm
Friday, July 12, 2019 7:30 am – 8:00 pm
Saturday, July 13, 2019 7:30 am – 8:00 pm
Sunday, July 14, 2019 7:30 am – 8:00 pm
Monday, July 15, 2019 7:30 am – 8:00 pm
Tuesday, July 16, 2019 7:30 am – 8:00 pm
Wednesday, July 17, 2019 7:30 am – 6:00 pm

Registration Desk

The registration desk will be located on the metro level of the Palais des Congrés Montréal – Viger Hall

Registration Fees include:

  • Congress Name Badge
  • Access to Assembly Sessions, Exhibit Area and Poster Sessions
  • Admission to Union and Association Ceremonies
  • Admission to the Opening Ceremony, Welcome Reception and Poster Session Reception
  • Admission to the Awards Ceremony
  • Admission to the Closing Ceremony
  • Copy of Abstracts (PDF format) and program pamphlet / brochure
  • Congress Program book (PDF format; printed copies are available on request for an additional fee of $10)
  • Coffee breaks (coffee stations located in the exhibit area)

 

Restaurants and Canadian Cuisine

Montréal’s food scene is certainly unique. Like other big cities, there are plenty of ethnic influences to be sure, but there's also an undeniable French Canadian flavour (no pun intended) within many restaurants here.

Unmissable eats:

Live like the locals and indulge in an array of tasty treats. With over 120 cultures influencing our culinary offerings, established and up-and-coming chefs constantly surprising us and open-air markets overflowing with local produce, the city has plenty to thrill your taste buds.

  1. Bite into a fresh bagel pulled piping-hot from a wood-fired oven.
  2. Browse our many public markets that overflow with farm-fresh products and artisanal delicacies.
  3. Sip a delicious craft beer from one of the city’s many microbreweries.
  4. Sink your teeth into a juicy smoked meat sandwich from Schwartz’s delicatessen.
  5. Try our maple products: from butter to taffy to ice cream, the choices are sweet!
  6. Indulge in poutine, that tantalizing trifecta of fries, cheese curds and gravy.
  7. Check out any one of our culinary events for an inside peek on what’s hot and new on Montréal’s foodscape.

In a city famous for its vibrant food scene, the options are endless: classic Parisian-style bistros, curbside terraces, elegant restaurants to eclectic ones.

 

S

Safety

Montréal is one of the most popular destinations in the world. A night walk around the city is relatively safe but, of course, like in all other big cities we recommend handling your personal belongings with utmost care.

 

Shopping

Most shops in Montréal are open from 10:00 am to 6:00 pm, Monday through Sunday. Shops in the city centre are usually open from 10:00 am to 8:00 pm, Monday through Sunday.

 

Smoking Policy

Please note that smoking is not permitted anywhere within the venue.

 

T

Taxes

In Canada, when you get the bill at the end of a meal or when you get your hotel bill at the end of your stay, the taxes may shock you. In Quebec, you will have to add 14.975 percent on your bill (GST: 5% and QST: 9.975%). Mostly everything is taxable except specific items at the grocery store.

 

Taxi

In the city centre taxis are easy to hail from the street but you can ask the concierge at your hotel to call a taxi for you.  There are also taxi stands at various locations by the conference centre.

 

Time Difference

Montréal, Québec is in the Eastern Time Zone. Eastern Daylight Time (EDT) is 4 hours behind Coordinated Universal Time (UTC). This time zone is a daylight saving/summer time zone, in the winter some places will switch to the corresponding standard time zone: EST (Eastern Standard Time).

 

Tipping

Gratuities are seldom included in Canadian restaurants. It is customary to tip approximately 15-20% on the total bill before tax, less for poor service, more for truly exceptional service. Many restaurants may charge an automatic 15-18% gratuity for larger groups.

 

Transportation in Montréal

STM is the main public transport operator in Montréal. Tickets must be bought before starting your journey. http://beta.stm.info/en

 

Metro/Underground

The Metro operates daily from 5:30 am to 12:30 am. We recommend that you use this kind of transport as the fastest and cheapest way of moving around the city. The Metro networks consists of 4 lines designed by differentiated colours: green line, orange line, yellow line and blue line.

 

Bus

Buses operate until midnight - view bus schedule

Night buses operate from 12:01 am to 4:30 am (numbers 300).

Bus schedules are located at individual stops or on-line.

Website: http://beta.stm.info/en/info/networks/bus

Fares: http://beta.stm.info/en/info/fares

V

Visa

Should you require a visa to visit Canada, please take note of the following information.

Visa application centres (VACs) accept applications for study permits, work permits, visitor visas (temporary resident visa), and travel documents for permanent residents.

 

VACs DO NOT accept applications for Immigration, Express Entry, Authorization to Return to Canada, Temporary Resident Permits, Rehabilitation and Voluntary Renunciation of Permanent Resident Status.

 

Find the Visa Application Center nearest you.

Depending on your nationality, you may need to give your biometrics. The roll out of the biometric expansion is as follows:

  • Starting July 31, 2018 – applicants from Europe, Middle East and Africa
  • Starting December 31, 2018 – applicants from Asia, Asia Pacific and the Americas

 

Find the biometric collection service point nearest you.

Detailed information on travel to Canada, including visa information, can be found on the Citizenship and Immigration Canada Web site at

http://www.cic.gc.ca/english/visit/index.asp

IUGG Code of Conduct Policy

IUGG opposes any discrimination or harassment based on such factors as age, citizenship, disability, ethnic origin, gender identity, language, political or other opinion, religion, or sexual orientation. The IUGG General Assembly will follow the Anti-Harassment Guidelines (http://www.iugg.org/meetings/Anti_harassment_guidelines.pdf) to prevent any form of harassment or discrimination, and to ensure an inclusive atmosphere that encourages the free expression and exchange of scientific ideas and results.

 

All attendees of the IUGG General Assembly have a role to play in creating an inviting and harassment-free environment through their own behavior and by discouraging harassment and discrimination by others.

 

Behavior

  • All attendees of the IUGG General Assembly are treated with respect and consideration, valuing a diversity of views and opinions.
  • IUGG creates an environment at General Assemblies to allow for the professional exchange of information.
  • Be considerate, respectful and collaborative. Communicate openly with respect for others, critiquing ideas rather than individuals.
  • Avoid personal attacks directed toward other attendees, the local organizers or guests. Be mindful of your surroundings and of your fellow participants.
  • Alert the local organizers if you notice a dangerous situation or someone in distress.

 

Unacceptable Behavior

  • Discrimination, harassment or intimidation is unacceptable and will not be tolerated. The local organizers may take any action necessary and deemed appropriate (see below) if attendees engage in unacceptable behavior including removal from the General Assembly without warning or refund.
  • Recording or taking photography of another individual's presentation without the explicit permission of the local organizers is not allowed.
  • Disruption of talks at oral or poster sessions, Opening, Closing and Award ceremonies and receptions, in the exhibit hall or at other events organized at the General Assembly in the Palais des Congrès in Montréal or in other venues.

 

Reporting Unacceptable Behavior

  • If you are the subject to unacceptable behavior or may have witnessed such behavior that violates professional and respectful participant conduct, please immediately notify the chairperson of the session if the incident has occurred during the meeting or local organizers.
  • Notification can be done by contacting a local organizer on-site (e.g. at the registration desk) or you can e-mail your concern to secretariatiugg2019@jpdl.com
  • All reports will remain confidential.

 

Actions to prevent unacceptable behavior

  • If a clear case of verbal discrimination, harassment or intimidation during a scientific session is established to have occurred, the Chairperson should act immediately to stop it. If the situation deteriorates, the Chairperson should ask the offender to leave the room.
  • If any form of harassment occurs in a less openly visible way (e.g. during social activities or informal gatherings), the affected person and/or witness(es) should immediately report it to one of the organizers. The affected person has the option to pursue a formal procedure.
  • In cases described above, the organizer should prepare written notes of the incident, attaching any evidence and identifying any witnesses. The organizer should then give the alleged offender the opportunity to be heard and to respond to the allegation.
  • A full report of the incident should then be sent to the IUGG Assistant Secretary General / Executive Secretary, who will promptly report to the IUGG Officers any case of harassment that occurred during an IUGG General Assembly.
  • The IUGG Officers will appoint an investigation board (typically composed of IUGG Executive Committee Members), which will evaluate the allegation and eventually conduct hearings with the parties involved. At the conclusion of the investigation the IUGG Executive Committee may decide to take disciplinary actions with respect to the person involved. Retaliation of any form is strictly prohibited.
  • Harassment incidents or behavior that occur outside IUGG activities referred to above will be considered only when a formal investigation of the case has been conducted by the relevant authority (e.g. the institution, to which the individual is affiliated) and made known to the IUGG Executive Committee. In those cases that involve an IUGG or Association officer, the Executive Committee may decide to take disciplinary actions against that person.

 

IUGG 2019 Conference Secretariat JPdL International

Tel.: 514-287-1070     Canada, USA: 1-800-361-1070